Ohio Business Gateway Electronic Filing

General Terms and Rules for Use

1. Any business or organization ("business") conducting activity within Ohio may elect to use OBG Electronic Filing to electronically submit transactions to agencies who administer compliance program(s). Businesses may set up an OBG Electronic Filing account and create one or more Usernames ("users") on that account. All Usernames created by the business must be for business personnel or associates permitted and authorized by the business to submit transactions on behalf of the business. Use of OBG Electronic Filing constitutes an agreement to abide by the rules, terms, and conditions of OBG Electronic Filing and the agency compliance programs.
2. The transactions available through OBG Electronic Filing online applications are provided in conjunction with sponsoring agencies who serve as administrators of the respective compliance programs. Examples of transactions include the online, electronic equivalents of forms, returns, reports, filings, registrations, payments, or other similar transactions. Examples of compliance programs include sales tax, withholding tax, unemployment compensation tax, etc. Examples of sponsoring agencies include the Ohio Department of Taxation, municipal income tax departments, Ohio Deferred Compensation Program, etc. The complete list of agencies, compliance programs, and transactions available through OBG Electronic Filing is provided online. Users seeking to complete any transactions not available through OBG Electronic Filing must contact the agency that administers the respective compliance program for more information and instructions.
3. Rates and calculated amounts due as shown online in OBG Electronic Filing applications are accurate only if the business completes the transaction using OBG Electronic Filing. If the transaction is saved for later modification, the online OBG Electronic Filing application will re-compute the amount due at the time of the modification. A user must revisit and re-save each transaction for the online OBG Electronic Filing application to re-compute amounts.
4. If a transaction is submitted using OBG Electronic Filing, the business should not file the equivalent paper version of the transaction or complete another electronic version of the transaction for the same period with the same agency (e. g. submitting a transaction using OBG Electronic Filing and then completing the equivalent of the same transaction using the Dolphin application through BWC).
5. For transactions that include payment of an amount due, payment instructions must be provided at the time the transaction is submitted for processing. Once a transaction is submitted, a subsequent payment can not be "attached" to the original submission. Beginning March 2003, selected transactions will permit scheduling the transaction and payment for a future date, but only if ACH debit payment instruction is provided for the payment (credit card payments may not be scheduled). Scheduling provides the opportunity to specify a future transaction date for an ACH debit payment. If scheduling is available for a transaction, a future transaction date can be entered during the payment process. The future transaction date specified will be the day on which the ACH debit payment instruction will be prepared for bank processing. The data portion of the transaction will be delivered to the agency on or before the future transaction date for payment. If a future transaction date is scheduled, the scheduled date must be no later than the due date specified by the agency and compliance program. The default transaction date is the current date, and transactions that can not be scheduled (e. g. agency registrations, BWC Payroll Reports) will not permit any changes to the transaction date for that transaction.
6. If payment instructions are not provided for the full amount due shown on the transaction, or if payment is rejected or returned by the bank specified by the user, the business will be subject to each agency's rules regarding payment deadlines, interest, penalties, and fee charges. If there is a subsequent payment of any unpaid balance by paper check, the check must display the agency's account number and the confirmation number from the OBG Electronic Filing session.
7. No transaction will be submitted until the user has completed the entire on-line transaction process and exited the system using the navigation prompts provided on-screen. The OBG Electronic Filing session confirmation screen serves as verification of a completed transaction. The user should not log off or shut down the web browser until the user has completed all parts of the transaction (including entry of data and payment information as applicable) and received confirmation of submission of the transaction. The user must complete the entire transaction process before midnight in order to receive a confirmation time-stamped for that day.

Revised 3/08

Electronic Signature

When you use the Ohio Business Gateway's Electronic Filing services (the State of Ohio's application), you agree the information you provide is accurate and complete to the best of your knowledge. Any attempts to commit fraud against the agencies that participate in the State of Ohio's application may be subject to administrative penalties and/or criminal prosecution. Providing information to the State of Ohio is your choice. When you register with OBG Electronic Filing, you create an electronic signature. An electronic signature is similar to your handwritten signature. Through the use of an electronic signature, you agree that the information you provide is accurate and complete to the best of your knowledge. You also acknowledge that you have read and understand the following warning statements. Please read these notices before you register and provide us with your electronic signature:

• About Information You Give Us When you submit sensitive information over the website, that information is encrypted and protected by a secured socket layer (SSL).
• About Information You Receive It is your responsibility to use the information provided to you on this website for its intended purposes and to protect any password(s) issued to you.
• About Primary User Accounts In consideration of State of Ohio's approval of your application to be a primary user, so that you are responsible for managing the passwords and the access of your designated secondary users, you agree to hold the agencies that participate in the State of Ohio's application harmless and to indemnify them from and against any claims, demands, losses, and causes of action asserted against or incurred by the agencies which result from or arise out of the negligent conduct or intentional acts of yourself or any of your designated secondary users. You warrant that you have the authority to make this agreement on behalf of the company/firm/organization.
• Employer Fraud Warning Any person or entity who knowingly misrepresents the number or classification of employees or conceals a fact, makes a false statement, falsifies coverage, or makes any other attempt to avoid securing and maintaining coverage, or to avoid paying premiums or assessments in full, may be subject to repayment of funds due, administrative penalties, and/or criminal prosecution.

Electronic Payment (ACH) General Terms

1. Before attempting to authorize an ACH Payment on your savings or checking account, you should check with your accounting department or local bank to be sure that electronic debits are permitted on the account.
2. Any fees or charges incurred due to insufficient funds or other issues with the account will be the sole responsibility of the account's owner.
3. By authorizing an electronic payment on this system, you consent to our transmission of your tax identification number to the financial institution processing your payment.
4. Users making Ohio Department of Job and Family Services Unemployment Tax Payments that include Forfeiture and/or Interest will have two debits made to their account. The first for the amount of the Contribution the second for the combined amount of the Forfeiture and Interest. If the account is found to have insufficient funds for either or both of these transactions, the bank will charge the user a fee, to be determined by the bank, for each of the failed transactions.